Step 1
Upload documents
Add PDFs and ZIP files ready for sorting.
Short walkthrough video
VAT document sorting for accountants, bookkeepers, and UK businesses
Collect, sort, review, and export VAT documents faster.
Stop digging through emails, downloads, and folders at the end of each VAT quarter. VATSorted automatically organises invoices, statements, and VAT paperwork into clean review folders and accountant-ready ZIP exports.
For VAT-registered businesses
From inbox and folders to accountant-ready VAT paperwork
Upload supplier documents or scan your inbox. VATSorted pulls invoice files together, sorts them into VAT-quarter folders, and prepares a cleaner pack for your accountant.
- Scan Gmail or Outlook attachments.
- Upload PDFs, ZIPs, and supplier folders.
- Sort documents into VAT-quarter packs.
- Export one cleaner ZIP pack for your accountant.
For accountants and bookkeepers
From messy client documents to a cleaner VAT pack
Upload client PDFs and ZIPs, or scan email attachments. VATSorted groups documents by VAT quarter, separates review items, and prepares a structured export for client review or bookkeeping.
- Scan email attachments or upload document folders.
- Group documents into VAT-quarter packs.
- Separate invoices, statements, pro formas, and unclear items.
- Export a cleaner ZIP pack for review.
Product demo videos
See the workflow.
Upload documents, run the scan, review uncertain files, and export a cleaner ZIP pack.
Step 2
Process uploaded documents
Run the scan and organise documents into VAT quarters and review folders.
Short walkthrough video
Step 3
Review sorted documents
Check separated invoices, statements, pro formas, and review items before export.
Short walkthrough video
Step 4
Export accountant-ready ZIP pack
Create the final structured ZIP pack for accountant review or VAT preparation.
Short walkthrough video
A full setup walkthrough will be available inside VATSorted for customers who need more detailed guidance.
Seen enough to test VATSorted with your own VAT paperwork?
Book a short call, or request early access and try VATSorted with your own VAT document workflow.
Book a free expert call Request early accessEarly access pricing.
Early access prices for UK businesses, accountants, and bookkeepers preparing cleaner VAT document packs before review.
Starter
£29 / VAT quarter
Regular price after early access: £49 / VAT quarter
For sole traders and very small VAT-registered businesses.
- Up to 250 documents
- Manual PDF and ZIP uploads
- Gmail and Outlook scans
- Review folders
- Structured ZIP export
Standard
Most small businesses£59 / VAT quarter
Regular price after early access: £99 / VAT quarter
For most small VAT-registered businesses.
- Up to 1,000 documents
- Manual PDF and ZIP uploads
- Gmail and Outlook scans
- Review folders
- Structured ZIP export
Pro
£99 / VAT quarter
Regular price after early access: £149 / VAT quarter
For higher-volume businesses with heavier VAT paperwork.
- Up to 3,000 documents
- Manual PDF and ZIP uploads
- Gmail and Outlook scans
- Review folders
- Structured ZIP export
- Priority email support
Practice
£199 / VAT quarter
Regular price after early access: £299 / VAT quarter
For accountants and bookkeepers managing higher-volume client VAT packs.
- Up to 10,000 documents
- Gmail and Outlook scans
- Review folders
- Structured ZIP exports for client review
- Priority support and onboarding
Enterprise / Custom
Contact for Enterprise pricing
Need more than 10,000 documents per VAT quarter?
For larger accountancy practices, bookkeeping firms, or higher-volume client workflows. Contact us for custom pricing and onboarding.
Document limits are based on unique documents processed per VAT quarter.
Early access available for first 25 customers. Launch price protected for 12 months.
Prices shown are total prices. VAT is not currently charged.
What VATSorted does.
VATSorted collects VAT documents, scans optional email attachments, sorts files by VAT quarter, separates review items, and creates a structured ZIP export.
Manual uploads
Upload PDFs, ZIP files, and folders.
Gmail and Outlook scans
Find VAT-related attachments in connected inboxes.
Quarter-based sorting
Group documents by VAT quarter.
Review folders
Separate invoices, statements, pro formas, and review items.
Structured ZIP export
Create a cleaner export for accountant review or bookkeeping.
Local-first app
Runs on your own computer.
How VATSorted works.
A simple workflow from upload to accountant-ready export.
Run scan preview
Preview the scan before export.
VATSorted shows totals by document type, so you can see what has been found and what needs review before creating the ZIP export.
1
Scan inboxes or upload files
Connect Gmail or Outlook, or upload PDFs and ZIP folders manually.
2
Sort automatically
VATSorted groups documents by VAT quarter and document type.
3
Review files needing attention
Check documents with missing dates, unclear document types, or incomplete VAT details.
4
Export a structured ZIP pack
Create a cleaner ZIP export for accountant review, client review, bookkeeping, or records.
Review-first by design.
VATSorted does not assume every file has been sorted perfectly. It keeps uncertain documents visible and prepares a cleaner export for human review.
Uncertain files stay visible
Files with missing dates, unclear document types, or uncertain quarters are separated for review.
Cleaner handover for review
Documents are grouped before review instead of being left in a messy folder or inbox download.
Document preparation, not tax advice
VATSorted prepares the document export. VAT treatment, bookkeeping decisions, and VAT return submission remain with the accountant, bookkeeper, or business.
Missed or poorly organised VAT documents can cause extra admin, delayed reviews, or missed input VAT. VATSorted makes review easier, not optional.
Local-first by design.
VATSorted runs on your own computer and creates review folders locally. Email scanning is optional, and manual upload is always available.
Runs on your computer
VATSorted opens in your browser but runs locally on your computer. Your working folders stay on your computer.
Email scanning is optional
Connect Gmail or Outlook to find VAT-related attachments, or use manual upload if you prefer not to connect email.
Preparation, not filing
VATSorted organises documents into review folders and exports a ZIP file. It does not submit VAT returns or replace accountant, bookkeeper, or business review.
User feedback
How it helped others...
Feedback from VAT document preparation workflows using VATSorted.
Accountancy practice
Saved on staff costs
“VATSorted helped us cut down the time spent preparing messy client VAT paperwork before review. That means fewer staff hours spent on low-level admin and more time focused on actual bookkeeping and VAT work. In the current cost environment, that is a real operational benefit.”
Sarah H
Director, UK accountancy firm
VAT-registered business
Cleaner VAT paperwork before review
“Before VATSorted, preparing VAT paperwork meant digging through emails, downloads, and supplier folders. VATSorted made it easier to keep everything organised for Making Tax Digital, instead of leaving VAT paperwork scattered across emails, downloads, and supplier folders.”
John S
Director, UK business
Spend less time finding VAT paperwork.
Built for UK businesses, accountants, and bookkeepers who want cleaner VAT document packs before review.